Coordinate special events or programs
Part of the output can be produced by software today.
An agent can propose the plan, chase the replies and keep the record current. To actually change anything it needs write access to a calendar or work system, and a person still owns the tradeoffs when two plans collide.
| How automatable | Partly automatable |
|---|---|
| Kind of work | Scheduling, planning and resource control |
| Jobs that do it | 11 occupations |
| Tool categories that apply | Tools and auth, Builders |
| O*NET activity | Coordinating the Work and Activities of Others (4.A.4.b.1) |
What this looks like on the job
Not our paraphrase. These are real task statements recorded against this activity, spread across the 11 occupations that perform it.
- Organize or approve promotional campaigns.
- Direct, motivate, and monitor the mobilization of a campaign team to advance campaign goals.
- Coordinate or participate in promotional activities or trade shows, working with developers, advertisers, or production managers, to market products or services.
- Manage special events, such as sponsorship of races, parties introducing new products, or other activities the firm supports, to gain public attention through the media without advertising directly.
- Develop or administer special projects in areas such as pay equity, savings bond programs, day care, and employee awards.
- Coordinate established courses with technical and professional courses provided by community schools, and designate training procedures.
- Establish, coordinate, and oversee particular programs across school districts, such as programs to evaluate student academic achievement.
- Plan and promote sporting events and social, cultural, and recreational activities.
- Direct fundraising activities and the preparation of public relations materials.
- Coordinate disaster response or crisis management activities, such as ordering evacuations, opening public shelters, and implementing special needs plans and programs.
- Organize and oversee events such as organized runs or walks.
What we would actually use
One recommendation rather than a shortlist, because a shortlist is just your problem handed back. This is what we would buy for scheduling, planning and resource control, and what it costs.
Scheduling is a connector problem rather than an intelligence one, and $9 a month of Make covers both the calendar and the chasing. An agent platform priced per seat adds nothing you would notice here.
Chosen for the cheapest thing that does the job, not the best funded. Nothing on this site is sponsored, and the full landscape is there when you want to disagree with us.
The rest of the category
Context, not alternatives to weigh up. We name the layer rather than promise a named product does your specific task.
Matched from the kind of work, not from vendor marketing. Check any of them can reach the system your records actually live in — that connection, not the model, is where these projects stall.
How people actually do it
No workflow names this activity yet, but these automate the same kind of work, with the prompts to paste and what to keep for yourself.
Who does this work
11 occupations in the O*NET database perform this activity. Each one has a full breakdown of its other tasks.
- Advertising and Promotions Managers
- Chief Executives
- Education Administrators, Kindergarten through Secondary
- Education Administrators, Postsecondary
- Emergency Management Directors
- Fitness and Wellness Coordinators
- Human Resources Managers
- Marketing Managers
- Public Relations Managers
- Social and Community Service Managers
- Training and Development Managers
Work that goes with it
O*NET groups these under “Coordinate group, community, or public activities”. In practice they tend to be done by the same person, in the same sitting.
| Activity | Jobs |
|---|---|
| Organize recreational activities or events | 10 |
| Coordinate student extracurricular activities | 9 |
| Manage outreach activities | 7 |
| Organize special events | 5 |
| Host events | 1 |
Method. The activity, its taxonomy placement and the occupations that perform it come straight from the public-domain O*NET 30.3 database. The automatability band is ours: we map each of O*NET’s 41 generalized work activities to how much of its output current software can produce, assuming a person still reviews and owns the result. It is a coarse three-way judgment on purpose. A precise-looking percentage here would be invented.