Coordinate operational activities with external stakeholders
Part of the output can be produced by software today.
An agent can propose the plan, chase the replies and keep the record current. To actually change anything it needs write access to a calendar or work system, and a person still owns the tradeoffs when two plans collide.
| How automatable | Partly automatable |
|---|---|
| Kind of work | Scheduling, planning and resource control |
| Jobs that do it | 11 occupations |
| Tool categories that apply | Tools and auth, Builders |
| O*NET activity | Coordinating the Work and Activities of Others (4.A.4.b.1) |
What this looks like on the job
Not our paraphrase. These are real task statements recorded against this activity, spread across the 11 occupations that perform it.
- Negotiate with colleagues or members of other political parties in order to reconcile differing interests, and to create policies and agreements.
- Coordinate with the media to disseminate advertising.
- Consult with users, management, vendors, and technicians to assess computing needs and system requirements.
- Meet with federal, state, and local agencies to stay abreast of policies and to discuss improvements for education programs.
- Meet with clients to schedule and plan details of conventions, banquets, receptions and other functions.
- Consult with medical, business, and community groups to discuss service problems, respond to community needs, enhance public relations, coordinate activities and plans, and promote health programs.
- Confer with scientists, engineers, regulators, or others to plan or review projects or to provide technical assistance.
- Maintain contact with sponsors to schedule and coordinate site visits or to answer questions about issues such as incomplete data.
- Maintain contact with insurance carriers, fire and police departments, and other agencies to ensure protection and compliance with codes and regulations.
- Consult with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency.
- Evaluate new software publishing systems and confer with regulatory agencies concerning news or updates on electronic publishing of submissions.
- Meet with department heads, managers, supervisors, vendors, and others, to solicit cooperation and resolve problems.
- Collaborate with investigators to prepare presentations or reports of clinical study procedures, results, and conclusions.
- Contract with architectural firms to draw up detailed plans for new structures.
- Contact industry representatives to ensure equipment and software specifications necessary for successful study completion.
What we would actually use
One recommendation rather than a shortlist, because a shortlist is just your problem handed back. This is what we would buy for scheduling, planning and resource control, and what it costs.
Scheduling is a connector problem rather than an intelligence one, and $9 a month of Make covers both the calendar and the chasing. An agent platform priced per seat adds nothing you would notice here.
Chosen for the cheapest thing that does the job, not the best funded. Nothing on this site is sponsored, and the full landscape is there when you want to disagree with us.
The rest of the category
Context, not alternatives to weigh up. We name the layer rather than promise a named product does your specific task.
Matched from the kind of work, not from vendor marketing. Check any of them can reach the system your records actually live in — that connection, not the model, is where these projects stall.
How people actually do it
No workflow names this activity yet, but these automate the same kind of work, with the prompts to paste and what to keep for yourself.
Who does this work
11 occupations in the O*NET database perform this activity. Each one has a full breakdown of its other tasks.
- Advertising and Promotions Managers
- Clinical Research Coordinators
- Computer and Information Systems Managers
- Education Administrators, Kindergarten through Secondary
- Emergency Management Directors
- Legislators
- Lodging Managers
- Medical and Health Services Managers
- Natural Sciences Managers
- Property, Real Estate, and Community Association Managers
- Regulatory Affairs Managers
Work that goes with it
O*NET groups these under “Coordinate activities with clients, agencies, or organizations”. In practice they tend to be done by the same person, in the same sitting.
Method. The activity, its taxonomy placement and the occupations that perform it come straight from the public-domain O*NET 30.3 database. The automatability band is ours: we map each of O*NET’s 41 generalized work activities to how much of its output current software can produce, assuming a person still reviews and owns the result. It is a coarse three-way judgment on purpose. A precise-looking percentage here would be invented.